Rates effective as per new NDIS price guidelines from 1st July 2025
Reports prepared by a Registered Psychotherapist (M.A.C.A) are accepted by and provide the NDIA valuable clinical insights and therapeutic perspectives. They are not medical diagnoses.
While each report serves specific purposes, most participants benefit from multiple report types throughout their NDIS journey. Our team can guide you toward the most strategic documentation for your current needs and future goals.
Premium NDIS Documentation Services
Integrated Functional Capacity Report (IFCR)
Staggered Payment:
$450 once allied health reports are received, $938 on final delivery
What it does:
The IFCR pulls together key findings from your child's allied health reports (OT, Speech, Psych, etc.), integrates it with clinical observations and family insight, and maps it clearly across all six NDIS functional domains.
Why it matters:
Rather than presenting isolated reports that may contradict each other or leave gaps, the IFCR creates a unified, comprehensive picture that NDIS planners can easily understand and act upon. It's your strongest evidence for funding increases and plan reviews.
Perfect for:
- Plan reviews (including early reviews and S100 requests)
- Requests for higher therapy hours, support workers, or AT
- Preparing for life stage transitions or Tribunal submissions
Includes:
- 30-45 minute clinical interview with caregiver/participant
- Integration of 2–4 allied health reports
- Comprehensive review of participant history and current functioning
- Mapping across all six NDIS domains
- Barriers, goals, and tailored support recommendations
- Detailed analysis of support needs and environmental modifications
- Clinically-aligned, outcome-focused language
- Comprehensive report typically 6-8 pages
Psychosocial Functional Capacity Assessment (Standard PFCA)
Staggered Payment:
$555 at booking, $1,110 on final delivery
What it does:
The PFCA explores how trauma, emotional regulation, anxiety, executive functioning, and environmental overwhelm impact everyday life—and maps these impacts across all six NDIS domains.
Why it matters:
Many participants struggle with invisible disabilities like anxiety, trauma responses, or executive dysfunction that significantly impact daily life but aren't captured in standard allied health reports. The PFCA fills this critical gap.
Perfect for:
- Participants without a formal diagnosis but with clear emotional needs
- Clients who are underfunded in therapy or support work
- Children with PDA traits, anxiety, shutdowns, or masking behaviours
Includes:
- 45-minute interview with caregiver or participant
- Review of screeners and developmental history
- Comprehensive developmental and trauma history review
- Analysis of masking behaviors and their functional impact
- Sensory profile integration where relevant
- Detailed narrative with domain-based analysis
- Therapeutic and environmental support recommendations
- Detailed report typically 4-6 pages
Psychosocial Functional Capacity Assessment (Complex PFCA)
Staggered Payment:
$800 at booking, $1,605 on final delivery
What it does:
The Complex PFCA provides an in-depth exploration of multiple intersecting challenges including complex trauma, severe anxiety, emotional dysregulation, and co-occurring presentations. It offers comprehensive mapping across all functional domains with additional clinical depth.
Why it matters:
For participants with layered, complex presentations involving multiple diagnoses, significant trauma history, or severe functional impairments, standard assessments may not capture the full picture. The Complex PFCA provides the depth needed for these cases.
Perfect for:
- Participants with multiple diagnoses or complex co-morbidities
- Severe trauma histories requiring detailed documentation
- Cases requiring extensive evidence for Tribunal appeals
- Participants with significant masking or complex presentations
Includes:
- Extended 60-90 minute clinical interview
- Multiple assessment tools and comprehensive screeners
- Detailed trauma and attachment history analysis
- Complex case formulation and clinical insights
- Extended recommendations section with detailed strategies
- Integration of multiple theoretical frameworks
- Comprehensive report typically 8-12 pages
Bundle A: Comprehensive Functional Pack (Standard PFCA + IFCR)
Staggered Payment:
$650 on booking, $1,100 after PFCA delivery, $1,302 on IFCR delivery
What it does:
Provides both a comprehensive psychosocial narrative and multidisciplinary integration in one streamlined package, covering all aspects of your participant's needs across emotional, developmental, and functional domains.
Why it matters:
This combination gives you the most complete picture possible—both the clinical integration of allied health reports AND the crucial psychosocial insights that are often missing. It's the ultimate evidence package for complex funding negotiations.
Perfect for:
- Participants preparing for full NDIS plan reviews
- Complex funding negotiations requiring comprehensive evidence
- Cases where both clinical and psychosocial factors significantly impact functioning
Includes:
- Complete Standard Psychosocial Functional Capacity Assessment (PFCA)
- Complete Integrated Functional Capacity Report (IFCR)
- Two clinical interviews (45 minutes each)
- Coordinated recommendations across both reports
- Combined documentation package of approx 10-14 pages
- Cross-referenced recommendations for maximum funding impact
Bundle B: Comprehensive Functional Pack – Complex (Complex PFCA + IFCR)
Staggered Payment:
$850 on booking, $1,600 after Complex PFCA delivery, $1,343 on IFCR delivery
What it does:
Combines the depth of a Complex PFCA with the comprehensive integration of an IFCR, providing the most thorough documentation possible for participants with complex, layered presentations.
Why it matters:
For participants with the most complex needs, this bundle ensures no aspect of their presentation is overlooked. It provides the clinical depth and multidisciplinary integration needed for significant funding applications or appeals.
Perfect for:
- Participants with multiple complex diagnoses
- Tribunal appeals requiring extensive documentation
- Cases with significant trauma and functional impairment
- High-support needs requiring detailed justification
Includes:
- Complete Complex Psychosocial Functional Capacity Assessment
- Complete Integrated Functional Capacity Report (IFCR)
- Extended clinical interviews (60-90 minutes + 45 minutes)
- Comprehensive clinical formulation and case analysis
- Combined documentation package of approx 14-20 pages
- Integrated recommendations with detailed implementation strategies
Bundle C: Gold Standard Pack (Standard PFCA + FBRS + IFCR)
Staggered Payment:
$750 on booking, $740 after FBRS delivery, $1,000 after PFCA delivery, $1,303 on IFCR delivery
What it does:
Combines three powerful reports to create the most comprehensive evidence package for participants with significant behavioural and emotional regulation challenges. This package provides deep insights into behaviour patterns, psychosocial needs, AND integrates all allied health findings into one cohesive narrative.
Why it matters:
For participants with complex presentations involving behavioural challenges, emotional dysregulation, AND multiple therapy needs, this package provides unparalleled documentation. It's your strongest evidence base for securing comprehensive behaviour support, increased therapy hours, and appropriate support ratios.
Perfect for:
- Participants with ASD Level 2/3, PDA profiles, or ADHD with complex support needs
- Complex cases requiring behaviour support plans and intensive therapy
- Families seeking comprehensive documentation for Tribunal appeals
- Cases where behaviour is impacting access to education or community
Includes all three reports:
- Functional Behaviour & Regulation Summary (FBRS): Detailed behaviour analysis and support strategies
- Standard Psychosocial Functional Capacity Assessment (PFCA): Comprehensive psychosocial assessment with trauma-informed insights
- Integrated Functional Capacity Report (IFCR): Integration of all allied health reports with behaviour and psychosocial findings
- 3x clinical interviews (total 2+ hours)
- Combined documentation package of approx 13-18 pages
Bundle D: Gold Standard Pack – Complex (Complex PFCA + FBRS + IFCR)
Staggered Payment:
$900 on booking, $740 after FBRS delivery, $1,550 after Complex PFCA delivery, $1,343 on IFCR delivery
What it does:
This ultimate package combines the depth of a Complex PFCA with behaviour analysis and multidisciplinary integration, creating an exhaustive evidence base that addresses every aspect of complex presentations.
Why it matters:
For participants facing the most significant challenges—multiple diagnoses, severe behaviours, complex trauma, and high support needs—this package provides the level of documentation needed for major funding decisions, Tribunal appeals, or complex care arrangements.
Perfect for:
- Participants with the highest support needs across all domains
- Complex Tribunal cases requiring exhaustive documentation
- Participants transitioning to supported independent living
- Cases requiring 2:1 or 3:1 support ratios
Includes all three reports at maximum depth:
- Functional Behaviour & Regulation Summary (FBRS): Comprehensive behaviour analysis
- Complex Psychosocial Functional Capacity Assessment: Extended clinical assessment with detailed formulation
- Integrated Functional Capacity Report (IFCR): Complete integration of all findings
- Extended clinical interviews (total 3+ hours)
- Combined documentation package of approx 18-25 pages
Disability Evidence Summary Letter (NDIS Eligibility Confirmation)
Staggered Payment:
$200 at booking (intake, screeners, document review), $309 on delivery
What it does:
This letter is used to formally document the presence of a likely permanent and significant disability, especially in cases where formal diagnosis is still in process or where the NDIS has requested additional evidence to confirm access or capacity levels. It is often a required first step before a Change of Circumstances application or expanded plan category can be approved.
Who is this for?
- Children with emerging or suspected diagnoses (e.g. ASD, GDD, PDA, psychosocial disability)
- Participants whose current plan was approved under "early intervention" or "developmental delay" but who now require ongoing supports
- Families requesting a formal CoC, access to new support categories, or an updated eligibility type
What does it include?
- 30-minute clinical interview (phone or video)
- Participant history and presentation
- Summary of observations and/or screeners
- Review of available medical/educational documentation
- Clinical narrative that maps the individual's needs to the NDIS eligibility criteria
- A formal statement addressing permanence, functional impact, and impairment in one or more life domains
- Optional reference to allied health reports or education documentation if available
- Typically 3-4 pages focused on eligibility criteria
Why it matters:
Many families are told they "need a diagnosis" before their plan can be reviewed—but in fact, what the NDIS really needs is evidence of functional impairment and likely permanence. This letter provides that clarity.
It can also serve as:
- A bridge between access and CoC
- A supporting document for LAC, planners, or early childhood partners
- A first piece of written evidence while families await formal assessments
Review My Plan – Pre-Review Summary
Staggered Payment:
$300 at booking (intake, document review), $440 on delivery
What it does:
Creates a strategic summary that outlines what supports have been used, what progress has been made, and what still needs to be funded—helping LACs and planners clearly see the need for continuity or increase.
Why it matters:
Plan reviews can feel overwhelming and families often struggle to articulate their ongoing needs effectively. This report presents your case clearly and professionally, increasing your chances of maintaining or expanding funding.
Perfect for:
- Upcoming plan review meetings
- Demonstrating progress while showing ongoing need
- Families who want to feel prepared and confident
Includes:
- 30-45 minute planning interview with family
- Therapist-aligned recommendations
- Highlighted areas of unmet or emerging need
- Strategic talking points for review meeting
- Typically 2.5-3.5 pages
NDIS Access Support Letter (NASL)
Staggered Payment:
$220 at booking (intake, document review), $335 on delivery
What it does:
Creates a structured report that aligns screener data, history, and clinical observations with the NDIS access criteria—helping justify the need for ongoing and significant support.
Why it matters:
NDIS access can be challenging without formal diagnoses. This letter translates your child's real-world struggles into the specific language and criteria that NDIS assessors understand and respond to.
Perfect for:
- Initial NDIS access applications
- Families waiting for formal diagnosis
- Children with clear functional impairments but complex presentations
Includes:
- 45-minute comprehensive intake interview
- Developmental milestone review
- Functional summary across all domains
- Support needs mapping
- Language aligned to NDIS eligibility criteria
- Optional summary for GPs or school if required
- Typically 3-4 pages aligned to access criteria
Functional Behaviour & Regulation Summary (FBRS)
Staggered Payment:
$300 at booking (intake, document review), $440 on delivery
What it does:
Documents complex behavioural or emotional regulation challenges when formal behaviour support plans aren't yet available or appropriate, providing structured analysis of patterns and support strategies.
Why it matters:
Challenging behaviours are often misunderstood as defiance rather than communication of unmet needs. This report helps others understand the underlying causes and provides targeted intervention strategies.
Perfect for:
- Sensory-seeking or sensory-avoidant behaviours
- Social withdrawal or shutdown
- Behavioural impacts of trauma or anxiety
- Support ratio or therapy justification
Includes:
- 30-minute focused interview on behavior patterns
- Behaviour profile
- ABC (Antecedent-Behavior-Consequence) analysis where relevant
- Regulation patterns and current coping strategies
- Environmental assessment recommendations
- Suggested support interventions
- Typically 3.5-5 pages
Change of Circumstances Support Summary (CoCSS)
Staggered Payment:
$150 at booking (intake, document review), $220 on delivery
What it does:
Creates a concise yet clinically grounded letter that explains how a recent change (e.g. school breakdown, medical event, trauma, family stressor) has significantly impacted functioning and why a new plan or immediate review is required.
Why it matters:
When circumstances change suddenly, you need immediate action from the NDIS. This letter provides the clinical justification needed to fast-track a plan review and access urgent supports.
Perfect for:
- Sudden changes in family circumstances
- School breakdowns or transitions
- Medical events affecting functioning
- Urgent need for plan review
Includes:
- 30-minute urgent needs interview
- Overview of what's changed
- Before/after functioning comparison
- Functional impact
- Immediate support recommendations with ratios
- Urgent support recommendations
- Typically 2.5-3.5 pages for quick processing
Psychosocial Support Summary (Brief Report)
Staggered Payment:
$185 at booking (intake, document review), $278 on delivery
What it does:
Provides a focused overview of current psychosocial barriers and need for emotional regulation supports, designed to justify therapy, parent coaching, or group programs.
Why it matters:
Sometimes you need quick documentation of psychosocial needs without a full assessment. This concise report provides targeted justification for emotional regulation supports when time or budget is limited.
Perfect for:
- In-between funding cycles
- Mild psychosocial challenges
- Updating a support coordinator or planner without a full assessment
- Quick justification for emotional regulation therapy
Includes:
- 30-minute targeted interview
- Current coping strategies assessment
- Therapy modality recommendations
- Typically 3-4 pages
Group Therapy Justification Report
Staggered Payment:
$150 at booking (intake, document review), $220 on delivery
What it does:
Outlines the clinical reasoning for a participant's inclusion in a therapeutic group program under Category 15, demonstrating alignment with individual goals and functional needs.
Why it matters:
Plan managers and LACs often question group therapy funding. This report provides the clinical evidence needed to show that group participation is therapeutic, goal-oriented, and essential for your participant's development.
Perfect for:
- Justifying group therapy programs
- Plan manager requests for evidence
- Social skills or emotional regulation groups
- Category 15 funding justification
Includes:
- 20-30 minute consultation with family
- Clinical goal alignment
- Review of individual vs group therapy benefits
- Benefit of group format
- Program description and expected outcomes
- Typically 2 pages
Therapy Progress Summary
Staggered Payment:
$130 at booking (intake, document review), $194 on delivery
What it does:
Documents therapy attendance, session insights, and progress toward goals, providing clear evidence of therapeutic benefit and future recommendations.
Why it matters:
When plan reviews come around, you need evidence that therapy is working and should continue. This summary translates therapeutic progress into language that NDIS planners understand and value.
Perfect for:
- Plan review evidence
- Demonstrating therapy progress
- Supporting continued funding requests
- Supplementary evidence for other reports
Includes:
- Brief 20-minute check-in interview
- Goal achievement metrics
- Therapy attendance and session insights
- Progress toward goals documentation
- Recommendations for continued support
- Typically 2-3 pages